Information Management Trends: How to Gain Control of Your Business Content

This blog post dives into the growing challenges of information management and explores four key benefits a Document Management System (DMS) can deliver to your organization. We’ll also examine information management trends expected to dominate in 2021 and beyond, including the rise of AI and its impact on information findability and automation.

Pervasive Challenges in Information Management for 2021

• Information overload: Unstructured data like documents, emails, and presentations are exploding, creating information silos and hindering accessibility.
• Traditional filing limitations: Rigid folder structures make it difficult to categorize and locate information efficiently.
• Content scattered across applications: Information is fragmented across various systems, hindering visibility and control.

Improving Information Findability with Federated Search

Imagine searching all your company’s information sources simultaneously. Federated search, a core feature of [M-Files](anchor text for internal linking to M-Files for information management section), makes this a reality. Find what you need, regardless of where it’s stored, for maximized productivity.

AI-Enabled Information Management Functions

Artificial intelligence (AI) is revolutionizing information management by:

• Automated classification: M-Files’ Smart Classifier suggests document categories like “Agreement” or “Template,” saving time and ensuring consistency.
• Intelligent metadata extraction: M-Files Information Extractor automatically scans documents to suggest relevant metadata tags for improved organization.
• Image analysis: M-Files Image Analysis automatically extracts captions, tags, and even performs facial recognition for images within documents.

The Rise of Anywhere, Anytime Access to Information

The remote work revolution has highlighted the need for secure access to information from any device, anywhere. M-Files provides seamless remote access, empowering your workforce to collaborate and be productive regardless of location.

Enhancing Collaboration

M-Files facilitates seamless collaboration by:

• Centralized document storage: Eliminate version control issues and ensure everyone has access to the latest information.
• Streamlined task tracking: Track project progress and deadlines efficiently.
• Effortless co-authoring: Enable real-time document collaboration, fostering teamwork and innovation.

Connecting Disparate Information Silos

M-Files, with its Intelligent Metadata Layer, breaks down information silos by providing a unified user experience. You can browse information across all connected systems and repositories, in the cloud or on-premises, with a single user interface.

User-Friendly Interface Matters

M-Files understands the importance of a user-friendly interface. Their recently revamped web interface offers a sleek and intuitive experience, mirroring the user experience expectations set by consumer giants like Netflix and Amazon.

Explore M-Files for Intelligent Information Management

As information management trends continue to evolve, M-Files offers a robust solution that goes beyond traditional document management systems. M-Files automates workflows, leverages built-in AI for classification and information retrieval, and ensures information is readily available from any device.

M-Files for information management can help your organization:

• Boost efficiency and productivity
• Enhance collaboration and teamwork
• Improve information findability and accessibility
• Ensure compliance with regulations

Don’t let information chaos slow you down. Embrace the future of information management with M-Files. Schedule a free demo today and see how M-Files can help your business thrive in 2024!