Key Capabilities
Why M-Files is the Right Choice
Uncover business-critical information concealed within the Ecosystem. M-Files works with popular business applications like ERPs and CRMs, helping to improve business processes and information management.
Product Features
Content Management
With M-Files, you can instantly access the information you need. From creation to disposal, it's a smarter way to manage content.
Project Management
Reduce project costs and meet expectations. With task automation and a complete view of project documents, your team can focus on delivering value faster.
Client Collaboration
Deliver exceptional digital client experiences that enhance collaboration and grow your business.
Controlled Document Management
M-Files ensures everyone works with a single version of data, always available in the right context.
Technology Integrations
M-Files integrations unify your business and maximize returns on your IT architecture investments.
Implementation Services
M-Files provides comprehensive support and guidance throughout your entire M-Files journey.
Product Editions
To optimize business process management, M-Files makes it easy to create workflows with the M-Files Workflow engine.
It’s a simple application for customizing workflows to suit your specific needs.
Work Together in Real Time
M-Files' collaboration solutions allow multiple users to edit documents simultaneously and view changes in real time.
Save Changes Automatically
Changes are saved automatically, and new versions are created during check-out and check-in operations.
Keep Documents Anywhere
Auto-saving works with any storage location, including OneDrive, SharePoint, local drives, or other sites.
Add-ons
The following add-on modules are available to all platform tiers
M-Files Ment
M-Files Ment empowers organizations with one-of-a-kind self-service tools that enable knowledge workers to release automated content anywhere and generate documents directly from third-party input in a secure and compliant way.
M-Files Hubshare
Collaborate internally and externally with M-Files Hubshare: Extend the power of M-Files with an extranet solution that allows for the easy creation of unlimited, secure, branded, and customizable portals to share data and content with clients, partners, and employees.
M-Files Hubshare can be integrated with M-Files platform as an add-on or used as a standalone product.
Secure Real-Time File and Content Sharing with External Parties
(Clients, Suppliers, Prospects)
Complete Digital Client Portals
Ideal for Building a Knowledge Base
Work with Your Preferred Tools
For Improved Workforce Productivity
Project and Task Management
For a 360-Degree View of the Business Operations
Corporate Extranets
To View, Download, and Upload M-Files Documents Directly from Hubshare
Document Collaboration, Co-Authoring, and eSignature
For Review and Approvals
Additional Add-ons
- Print & Download Prevention: prevent specified users from copying, downloading, or printing certain documents
- Trusted Digital Signatures: enables signing and stamping of PDF files with hardware-based digital signature certificates to prove the authenticity of the document source
- Electronic Signatures: capture electronic signatures of assignment completions and workflow changes to better fulfill the technical requirements of FDA 21 CFR Part 11 and similar regulations
- User Action Log & Advanced Event Log: extend standard event log with multiple additional event types and with better log export capabilities to easier fulfill the technical requirements of regulations and standards, such as FDA 21 CFR Part 11, and HIPAA
- Improve quality & compliance with complex processes, collaboration methods, & document versioning schemes
- Advanced Workflow: manage advanced hierarchical workflows and complex notification rules
- Advanced Version Control: manage multiple versioning schemes like minor and major versions, formal change management, and retention processes for controlled documents
- Training Management: generate learning requests for documents to collect employee sign-offs for policies and instructions
- Comply with security requirements with advanced authentication protocols for M-Files access
- Federated Authentication: for Google, OKTA, and AD FS
- Protect your secure data with a Cloud service to limit risk within M-Files
- Azure Key Vault: manage separately stored data encryption keys for better segregation of file data encryption secrets
- Automate repetitive and time-consuming formatting for publication and sharing
- PDF Processor: render PDF files with watermarks, overlays and meta-data based structured information
- Prepend and Append PDF files for easier management of documents
- Overlay-based watermarking and digital certificate application
- All in One Platform: purchase an e-signature package from M-Files directly and enable the Adobe Certified Integration without a separate e-signature service contract and deployment from Adobe Acrobat Sign
- Integration that Supercharges your business: combine best-in-class electronic and digital signing capabilities with metadata-driven document management. Adobe Acrobat Sign integrates seamlessly with the M-Files workflow engine
- E-signature Made Simple: easy and lightweight path where you can deploy the best of both worlds in one single platform and receive real-time signature process updates between M-Files and Adobe Acrobat Sign with our webhook technology
- Process Documentations: Helps visualize rules and regulations using visual process flow
- Wordload-Charts & Dashboard: Gives organizations profound insight into business performance and progress at any given time, increasing efficiency, functionality, and faster decision making
- Job Aids: Provide users with customizable interactive maps that offer guidance and instructions dynamically as needed, improving efficiency, and lowering the margin for error significantly
See M-Files In Action
Seeing is believing. Schedule a demo to learn more about simplified search, automatic workflows, intuitive user interfaces, and built-in integrations with existing applications and file systems.
