Accounting document management
Enable growth with accounting document management technology
Accounting firms are currently facing significant challenges, including intense competition, pricing pressures, risk management, and ensuring the security of client data. Succeeding in this environment demands a strong focus on improving efficiency, reducing risk, and increasing profitability for existing services. Providing exceptional customer experience is crucial. Your teams can automate workflows, find and organize client files and information instantly, fortify your security and compliance environment all while leveraging M-Files powered Genai.
M-Files can provide assistance. As an intelligent document management solution, M-Files facilitates superior accounting document management practices to help firms tackle their most urgent issues.
By automating workflows, safeguarding sensitive data, maintaining document control, and reducing labor-intensive tasks, M-Files offers the necessary tools and capabilities for accounting firms to secure new business, retain customers, and achieve steady, sustainable growth.
See what M-Files can do for accounting companies
Bring order to your documents, move from paper to digital copies, and automate repetitive tasks.
The challenges of accounting document management
Operating in one of the most document-intensive industries, accounting firms must successfully solve several critical challenges as they seek to grow their books of business.
Client expectations
Accounting clients today are more demanding and selective. They expect superior service and results. Paper-laden processes and cumbersome handoffs are no longer acceptable in a digital, work-from-anywhere world.
Pricing pressure
As competition for customers grows stronger, accounting firms face pressure to deliver services that are faster, simpler and more affordable.
Competition for talent
Today’s workforce wants more flexibility, the option to work remotely and a workplace where technology automates routine and labor-intensive processes.
Security breaches
Because accounting firms handle a great deal of sensitive information, they need airtight document security systems and document control software that can minimize the risk of data leaks, breaches and exposure of customer data.
M-Files for accounting document management
M-Files is an intelligent information management platform that can be easily configured to handle the specific needs of every accounting firm. With M-Files, workers can access information they need when they need it, no matter where it is stored or what application they’re using.
M-Files uses AI-powered technology to search for, analyze and tag documents no matter where they reside – in network storage, CRM systems, user devices or other applications, platforms or data repositories. Rather than requiring records to be migrated to a central location – a time-consuming, risky and costly project – M-Files connects these files without disturbing existing structures and provides a single view of all information within the company.
M-Files uses metadata tags to describe traits of documents such as what they contain, who created them and who needs to see them next. Workers don’t need to know where something is stored to find it – they just need to know what they are looking for. By entering information into the M-Files search bar, users can locate what they need in seconds.
The benefits of M-Files for accounting document management
Supercharge your existing systems and centralize the contracts.
Fast search and retrieval
With M-Files’ accounting document management solution, users have instant access to any record no matter where it lives within the organization. Accounting firms can avoid having workers waste time searching for documents or ensuring they have the correct versions.
Intelligent analysis
Built-in artificial intelligence and machine learning help process documents and extract key information for metadata tags. This makes files easier to find, and M-Files helps to separate business-critical data from clutter.
Support for remote workforce
M-Files makes it simple to access documents from anywhere, at any time on any device. Employees can easily get the information they need when working from home, on the road or at client offices.
Reduce costs
By handling documents more efficiently, M-Files helps accounting firms save money in various ways. Support for paperless document management helps reduce the cost of printing, paper, ink and space required to store roomfuls of files. By automating routine and process-intensive workflows, firms can enable workers to get more done with less effort and costs.
Workflow automation
M-Files makes it easy to standardize and automate critical customer touch points such as onboarding, Know Your Customer procedures and contract management. Documents can be automatically moved through routine workflows while M-Files issues notifications and assignments and checks to ensure things are happening on time.
Tighter security
M-Files uses enterprise-grade encryption and flexible access permissions to ensure customer data is well protected. By tracking what happens to documents at every stage of their lifecycles, M-Files makes it easy to demonstrate compliance and produce audit trails when required.
Use M-Files with familiar tools
M-Files works well with most popular tools, minimizing the impact on day-to-day operations and allowing workers to keep using their preferred platforms. From Microsoft 365, Outlook and SharePoint to Gmail, Google Workspace and Salesforce, workers can take advantage of M-Files from within the applications they use every day.
M-Files also provides a set of features that make customization simple.
APIs
M-Files Application Programming Interfaces (APIs) allow accounting firms to build connections to their systems easily.
Configurations
M-Files is a highly configurable platform that can be customized to support specific use cases and requirements.
Add-ins
M-Files third-party add-ins provide additional functionality such as improved editing capabilities or more robust visualization tools.
Why customers prefer M-Files
M-Files platform connects all information points within an organization or enterprise across every platform and location. It automatically analyzes each document to place it in context, allowing users to find relevant, current, and accurate information anytime and anywhere, regardless of where it is stored or in what format.
M-Files increases the productivity of knowledge workers while delivering a seamless digital experience, strengthening collaboration, enabling business continuity, and simplifying enterprise risk management. Document-intensive tasks can be streamlined and automated to reduce human error and accelerate timelines. Additionally, M-Files employs security measures like encryption and advanced permissions to enable staff and partners to access the needed information while keeping sensitive data safe and controlled.
Thousands of organizations in more than 100 countries, including NBC Universal, OMV, SAS Institute, and TK Elevator, use M-Files to manage their business information and processes, providing their employees with a smarter way to work.
How M-Files enables efficiency for your business?
Faster Search
What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.
Familiarity
You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.
Easy Collaboration
Share content securely, and co-author documents simultaneously — wherever you work.
Streamlined Daily Work
Let M-Files suggest tags for your documents and add workflows for faster processing.
See M-Files In Action
Seeing is believing. Schedule a demo to learn more about simplified search, automatic workflows, intuitive user interfaces, and built-in integrations with existing applications and file systems.
