Automate Contract Management
Optimize Business Operations With M-Files Contract Management Solutions
Contracts are the heart of business operations, stipulating your relationships with customers, vendors and partners. But if you have not yet adopted software to automate contract management, you may be losing a considerable amount of time to inefficiency while leaving your business exposed to risk and loss of opportunities.
M-Files can help. Our intelligent information management technology serves as a powerful contract management software solution that can accelerate contract management workflows, keep sensitive information in contracts secure and help enforce the terms of contracts to better benefit your business.
Centralize Your Contract Storage
See how M-Files enables you to manage and control contracts digitally through their lifecycle, from creation to archival.
The State Of Contract Management
Many businesses lack the necessary contract management software tools to effectively monitor, track, store, and renew contracts, leading to serious issues in contract management.
Inability to Find Documents Fast
Contracts are frequently stored in shared folders, on individual workstations, as email attachments, or as hard copies in filing cabinets. Without proper management, contracts can be easily lost, stolen, or inadvertently leaked. Without a centralized view of contracts, employees often struggle to quickly access the most recent versions of contracts.
Inadequate Protections
Contracts often contain sensitive data, and if breached or disclosed, it can harm your organization and others involved. Many organizations lack robust security measures for safeguarding contracts.
Poor Monitoring Capabilities
Contracts outline the terms, responsibilities, payments, and other actions required by your company and your contractors or customers. Without adequate monitoring, some of these required actions may be overlooked or omitted, resulting in the inability to get optimal value from your relationships with customers, partners, and vendors.
Inconsistent and Error-Prone Workflows
Contracts require multiple reviews, edits, and approvals before final signature. Without good contract management software, mistakes and missed opportunities are common.
Transform Contract Handling
M-Files provides an AI-powered contract management solution that enhances efficiency, security, and compliance. It organizes contracts and documents without the need for costly migrations, connects to documents wherever they reside, and uses AI and machine learning to extract critical information and apply metadata tags for rapid identification and retrieval. Additionally, M-Files' workflow engine automates contract workflows, creating assignments, ensuring tasks are completed, and guiding documents through every stage.
Ensure that your teams can conveniently store all contracts, amendments, and associated documents in a single, secure location. Effectively manage vendor profiles by organizing and storing contact details, certifications, and performance data. Simplify contract negotiations by providing easy access to relevant documents and templates, facilitating a smooth and efficient negotiation process.
Contract Management Capabilities
Supercharge your existing systems and centralize the contracts.
Create Contracts from Templates
Automatically generate contracts using the latest template versions, seamlessly incorporating accurate data from integrated technologies such as CRM platforms and ERP systems.
Enforce Contract Terms
Configure workflows to issue notifications to the right employees when milestones are missed, obligations are unmet, or issues must be addressed.
Avoid Versioning Headaches
Put an end to contract editing via back-and-forth emails. Send all parties a link to the one authoritative version of the contract. Make edits freely while M-Files keeps an historical record of changes and comments.
Accelerate Workflows with eSignatures
M-Files integrates easily with DocuSign, Adobe Sign and other solutions. Finalize contracts with just a few clicks from anywhere in the world.
Never Miss a Contract Renewal
M-Files provides alerts when contracts are set to expire, enabling contract managers to renew, terminate or archive contracts.
M-Files Knowledge Work Automation Capability Maturity Model
Transform your business with M-Files, the leader of Knowledge Work Automation. Let us help you in assessing your digital maturity and set your path to success.
Optimize Contract Review and Approval Processes
At an organizational level, there is often duplication of effort from vendor evaluations to contract negotiations. M-Files’ workflow engine streamlines contract management by allowing your teams to configure custom processes for creating, reviewing, approving, and signing contracts. Metadata within each contract directs the document from one reviewer or approver to the next. M-Files supports both sequential and parallel processing, enabling personnel to review contracts in the assigned order or allowing multiple people to review and comment on the same document simultaneously.
Once contracts are executed, M-Files’ workflow automation ensures that essential contract terms, milestones, and deadlines are not overlooked. M-Files can issue automatic notifications at critical moments in the process, ensuring that significant steps and processes are completed on time.
Simplify Contract Management With Metadata-Driven Workflows
Faster Search
What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.
Familiarity
You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.
Easy Collaboration
Share content securely, and co-author documents simultaneously — wherever you work.
Streamlined Daily Work
Let M-Files suggest tags for your documents and add workflows for faster processing.
Streamline Contract Lifecycle Management with M-Files
M-Files simplifies the process of finding, accessing, and sharing documents and information, thereby reducing wasted time, frustration, and business risk. By connecting all documents and information across an organization, M-Files eliminates data silos and ensures that the right information reaches the right people at the right time, while also supporting data governance efforts.
As a leading knowledge work automation technology, M-Files seamlessly integrates with a wide range of business applications, platforms, and systems, allowing employees to access documents through M-Files using their everyday tools. Additionally, with M-Files’ mobile client, employees can search for and retrieve contracts and other documents anytime, anywhere, on any device. Streamline contract lifecycle management with M-Files.
See M-Files In Action
Seeing is believing. Schedule a demo to learn more about simplified search, automatic workflows, intuitive user interfaces, and built-in integrations with existing applications and file systems.
