Digital Document Management
Simplify Digital Document Management with M-Files
As organizations move from paper documents to digital files, conventional wisdom would suggest that digital document management should be far easier, less costly and more secure than traditional paper-based information management. Yet, in most organizations, paperless document management is anything but easy.
As organizations produce more and more data, finding the right document can feel like searching for a needle in a haystack. Employees may spend hours each day searching for information or re-creating documents that have been lost, creating considerable cost in time and money. As employees email attachments back and forth, versions of documents multiply quickly and create chaos. And when employees can’t easily access and share documents, they’ll often resort to using risky and unsecured technologies to collaborate on the files they need to get worked done.
A superior document management system like M-Files can help to minimize the complexity of digital document management. Powered by artificial intelligence and machine learning, M-Files helps companies and individuals improve performance by finding and using information more effectively.
The Challenge of Digital Document Management
Any digital document management solution must overcome a number of obstacles to the effective and secure use of information.
M-Files: A Smarter Way to Work
M-Files is a next-generation intelligent information management platform that offers solutions for all the challenges of digital document management. In addition to a set of powerful enterprise content management tools, M-Files offers a fundamentally different approach to document management that radically transforms how companies organize information.
Rather than organizing documents around locations – in other words, where documents are stored – M-Files focuses on tagging documents with metadata that makes them easier to identify, find and incorporate in workflows. Metadata can be anything from the name of a customer or project, the person who created the file, the format of the information in the document, who needs to see the document and in what order, as well as invoice numbers, project numbers, due dates and any other relevant information.
By using metadata, M-Files makes it possible for employees to simply type a few words about what they’re looking for into a search bar and get connected to a document in seconds. Workers no longer need to remember in which system a document was stored, how it was named, or in which directory it’s located. Documents can even remain in their original location in whatever archive, system, application, or platform they were created. M-Files uses AI-powered technology to create connections to documents wherever they exist, delivering a single, unified view of information throughout the organization.
M-Files’ document management solution makes it easy to find, use, and share documents. Workflows help automate processes that guide files throughout the document lifecycle. Encryption and access rights ensure the security of documents, while easy collaboration tools mean that employees no longer need to resort to shadow IT. And because workers can access documents on any device, from any location, at any time, M-Files ensures that remote workers have all the information they need to do their jobs.
Comprehensive Digital Document Management Tools
M-Files' digital document management solution provides all the tools required to access information more easily and to make document-intensive processes more efficient.
How to customize your M-Files platform
M-Files’ digital document management system is built on a highly configurable platform that can be easily customized to the needs and use cases of your organization. M-Files’ APIs make it easy to connect to existing systems to get the information you need. Solution templates help companies jumpstart their intelligent information management solutions. And third-party add-ins offer additional tools for visualizing existing data, adding powerful editing capabilities, and more.
Standard integrations to line-of-business solutions, legacy ECM platforms and other archives enable you to integrate M-Files easily into your existing technology stack. Workers can even use their favorite daily tools such as Microsoft Outlook, Teams or Salesforce as the interface from which they access documents in M-Files.
How M-Files Enables Efficiency for Your Business
Discover the Power of Artificial Intelligence Capabilities
Watch videos and access resources to learn how AI can transform your knowledge work with M-Files Aino.
Featured Resources
The Smarter Way to Work with Automation and AI
Why Choose M-Files for Digital Document Management?
In more than 100 countries around the world, thousands of organizations have chosen M-Files as their preferred digital document management solution. As a cloud-ready technology, M-Files can be deployed in the cloud, on premises or in a hybrid solution that offers the best of both worlds.
Using artificial intelligence and machine learning, M-Files combines connected content and intelligent automation to increase the productivity of knowledge workers. By connecting documents and information across every platform and repository, M-Files makes it possible to serve up the right information to the right people – right when they need it. The result is a 360° view of content throughout the organization without the need for a complex and costly migration to a central repository.
By automating document-heavy work in an easy and efficient way, M-Files ensures that your documents work for you rather than the other way around.
See M-Files In Action
Seeing is believing. Schedule a demo to learn more about simplified search, automatic workflows, intuitive user interfaces, and built-in integrations with existing applications and file systems.
