Enterprise Content Management Tools
Drive performance with superior enterprise content management tools.
Harness the Power of Enterprise Content Management to Boost Productivity
Businesses today are virtually swimming in information and content. While data is critical to every layer of operation, there is often simply too much of it for workers to find the relevant information they need. Much of the content in which companies have invested heavily is completely unavailable due to poor organization, and the amount of time workers spend searching for the right document – or re-creating a document they can’t find – represents a serious hit to productivity.
Enterprise content management tools can help. By simplifying the organization of content and automating document-intensive processes, ECM tools minimize the complexity of managing ever-growing volumes of information and enable workers and organizations to use content to drive business performance.
M-Files is an intelligent information management platform that offers best-of-breed enterprise content management tools for organizations in every industry. M-Files makes it easy to find, access and share the documents that employees need to get work done, avoiding frustration, eliminating wasted time and minimizing business risk.
ECM that truly connects your business
Connect all your enterprise content and support your business workflows with M-Files.
The Dilemma of Enterprise Content Management
Superior ECM systems provide tools that help organizations deal with the dilemma of managing enormous amounts of information in a data-driven business world.
Too Much Information
Human error often results in the inability to find documents, incorrect information being duplicated on multiple documents or documents that don’t follow the correct workflow.
Dark Data
When workers collaborate by emailing documents back and forth, the result is multiple copies of a document that are attached to long, cumbersome email threads. In these situations, it’s difficult to have certainty that the right person has the right version in the end.
Unstructured Content
Knowledge workers may spend up to 30% of their day searching for documents they need to execute a specific workflow1.
Waste of Time
Knowledge workers may spend up to 30% of their day searching for documents they need to execute a specific workflow1.
Metadata: The Secret to Managing Enterprise Content
M-Files offers an enterprise content management solution with a unique approach to organizing content that overcomes all the obstacles of content management today. Rather than focusing on where data is stored, M-Files tags documents with metadata that makes them easy to find no matter where they live within disparate systems, platforms or data silos.
A file’s metadata might describe anything from the type of document it is, the customer it pertains to, important dates within the document, what the status of the document is and what needs to happen to it next. Metadata essentially converts unstructured data into structured content that can be searched for and found in context.
Because files with metadata can live anywhere in the organization – in network folders, SharePoint, CRM platforms or other business systems – M-Files doesn’t require documents to be migrated to a central repository. Rather, M-Files leaves documents exactly where they are and creates connections to provide a single, unified view of content within the organization. AI-powered technology automatically searches for and finds documents, analyzes them to extract information and tags them with metadata that makes them more visible and easily found.
The result is an enterprise content management system where employees no longer need to spend hours each day searching for content, and where organizations can easily see all the information assets under their control.
Enterprise Content Management Tools from M-Files
M-Files’ ECM solution offers a comprehensive set of enterprise content management tools for taming the complexity of organizing mountains of data and documents.
Documents at Your Fingertips
To find a file, workers can simply type what they’re looking for into the M-Files search bar and get connected with their documents in seconds.
A Unified View
By creating connections to documents throughout the organization, no matter where they reside, M-Files unifies business data and documents across different systems, applications, and archives to deliver a single view via a desktop client, a web browser or a mobile application.
A Single Version of Every Document
M-Files puts an end to versioning headaches and multiple attachments flying back and forth via email. With M-Files, everyone works with a single, authoritative version of a file that’s accessible via a link.
Traceable Changes
As documents are co-authored and revised, M-Files stores a history of each successive version, making it easy to track edits and to roll back to an earlier version if necessary.
Support for the Paperless Workplace
M-Files can crawl legacy archives and systems to search for documents, find patterns and data, and surface relevant files that add business value.
Eliminate Human Errors, Typos, and Mistakes
Content in M-Files is automatically accessible to the right people and the right people only. Dynamic permissions can be defined by criteria like user role, department, project, workflow status and more.
Automatic Notifications
M-Files’ enterprise content management tools let you automate document-intensive workflows to improve efficiency, minimize errors and ensure compliance throughout the lifecycle of each document from creation to final retention or destruction.
How M-Files Integrates with Existing Tools and Systems
One of the most impressive aspects of M-Files is its ability to integrate with an existing technology stack so that workers can continue using familiar tools rather than needing to learn a new platform. M-Files offers several integrations to line-of-business applications, other archives and legacy ECM solutions, which means workers can use the tools they are familiar with – such as Microsoft Teams, Salesforce, Outlook, SharePoint, or Google Workspace – as they access documents via M-Files.
M-Files Application Programming Interfaces (APIs) make it easy for companies to build connections to their own systems so that they can use M-Files to extract more value from their information assets. Third-party add-ins offer even more capabilities and extensibility to adapt M-Files for specific use cases.
How M-Files Enables Efficiency for Your Business
Faster Search
What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.
Familiarity
You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.
Easy Collaboration
Share content securely, and co-author documents simultaneously — wherever you work.
Streamlined Daily Work
Let M-Files suggest tags for your documents and add workflows for faster processing.
Why choose M-Files’ enterprise content management tools?
As a next-generation intelligent information management platform, M-Files provides all the enterprise content management tools organizations need to tame the chaos of growing volumes of documents. Simply put, M-Files helps people find and use information more effectively to drive business performance and reduce business risk.
M-Files’ enterprise content management tools can be deployed in the cloud, on premises or in a hybrid solution that combines cloud-based flexibility with on-premises investments in infrastructure. Solution templates and best practices for multiple use cases enable companies to build information management solutions without starting from scratch. And M-Files’ highly configurable platform can be easily customized to support specific use cases and requirements.
It’s no wonder that thousands of organizations in more than 100 countries around the world have chosen M-Files to manage business information and processes.
See M-Files In Action
Seeing is believing. Schedule a demo to learn more about simplified search, automatic workflows, intuitive user interfaces, and built-in integrations with existing applications and file systems.
