Three keys to minimizing risk by improving document security

When considering risk management solutions, companies must choose technology that can help to manage three critical tasks related to document security.

Ensuring visibility

It’s hard for an organization to protect the information under its control if it doesn’t know exactly what it has, where it is, who’s using it, and what risk it represents. Many companies are still hindered by segregated systems that create informational data silos with limited visibility. When it comes to documents, risk management solutions must provide clear visibility into all the data and documents within an IT environment.

Maintaining control

The ability to control how workers access and utilize information is essential in any risk management solution. On a daily basis, workers create, share, process, store, and manage countless documents, many of which contain sensitive information. Enterprise risk management solutions can help by maintaining control over how documents are created, stored, archived, and managed throughout their lifecycles. Controlling who has access to which documents is essential, as is the ability to trace how documents were accessed, changed, and managed.

Preserving flexibility

As industries and markets continually evolve, organizations need risk management solutions with built-in flexibility. The right technology should easily adjust permissions and information access when personnel changes or new regulations are introduced.

Minimize risk with M-Files

M-Files provides a platform that can simultaneously serve as an enterprise content management system, a compliance management solution and document control software. Delivering visibility, control, and flexibility, M-Files has all capabilities required in a superior risk management solution for documents.

M-Files ensures greater visibility of content by taking a different approach to the way documents are stored and organized. Rather than requiring a costly data migration to a central repository, M-Files creates connections to documents wherever they exist in the organization – in SharePoint, on network folders, in CRM systems, in file-sharing services, or in other business applications, platforms, and systems. M-Files’ AI-enabled technology automatically analyzes any file and tags it with metadata that describes what it is, who created it, and the workflow that it’s part of. By organizing files based on metadata – rather than on locations within a traditional folder system – M-Files makes it easy for workers to connect with their data in seconds, since they no longer need to remember where a document is stored or how it is named.

As a result, M-Files delivers a unified view of all documents within an organization. Automated workflows provide greater control and efficiency, while M-Files’ metadata-driven approach offers remarkable flexibility to originate and store files in any system and IT environment without creating data silos.